SyncBooks for fuel stations
Know where every litre and every cedi went
Record pump readings and tank dips for each shift, match the sales to the cash, MoMo and card collected, and see shortages the same day, with your books updated automatically.
Free plan, no credit card needed.
Sound familiar?
- Shift reconciliation is done on paper and takes hours
- Shortages are found days later, when no one remembers what happened
- Credit customers owe money and nobody is sure how much
- Tank stock never quite matches what was delivered and sold
What SyncBooks does for you
Pumps and meter readings
Opening and closing meter readings for every pump, so litres sold are worked out for you.
Tanks and dip readings
Record dips and deliveries for each tank and compare the stock you should have with what is there.
Shifts and attendants
Open and close shifts, assign attendants and see what each shift sold and collected.
Daily reconciliation
Sales against cash, mobile money and card collected, with any shortage shown and confirmed.
Credit customers
Sell fuel on account to companies and fleets, and see what each one owes.
Price changes
Change pump prices when the NPA window moves, with a full history of past prices.
How a day works
- 1
Open the shift
The supervisor opens the shift and records the opening meter readings.
- 2
Sell
Attendants sell for cash, MoMo, card or on credit.
- 3
Close and reconcile
Closing readings work out the litres sold; collections are entered and any shortage is flagged.
- 4
Books update themselves
Sales, collections and credit post to your accounts, ready for VAT and month-end.
Questions
Can I run more than one station?
Yes. Set each station up as its own company in SyncBooks, with its own pumps, tanks and shifts, and switch between them from one login.
Does it handle fuel sold on credit?
Yes. Credit sales are recorded against the customer's account, so you always know what each company owes.
Can I pay my attendants with SyncBooks?
Yes. Payroll works out PAYE and SSNIT and makes payslips for all your staff.
Close your next shift in minutes
Set up your pumps and tanks, run a shift and see the reconciliation for yourself. The free plan has no time limit.
Free plan, no credit card. Paid plans come with a 14-day trial.